Events
Plan event details, volunteer coverage, incidents, and follow-up notes.
Use an event for each show, orientation, party, screening, or other live operation your team needs to run.
Add Event Details
Give the event a clear name, date, capacity target, and notes your team can use during setup and check-in. Keep participant-facing language clear and avoid internal shorthand.
Plan Volunteer Coverage
Add the roles you need, such as Door, Bar, Merch, Cleanup, or Host. Then create shifts for the real coverage blocks you want people to claim.
For overnight coverage, create the shift the way a person would describe it. A shift that starts before midnight and ends after midnight should still read like one continuous block.
Use volunteer-facing instructions for details participants should see. Keep private team notes separate.
Track Incidents
Use incidents for issues your team may need to revisit, such as safety concerns, access problems, ejections, medical issues, or unusual door decisions.
Write the note so another organizer can understand what happened later without reading a chat thread.
Add Debrief Notes
After the event, capture what worked, what changed, and what needs follow-up. Debrief notes are most useful when they include a clear next action or lesson for the next event.